International Bookkeeping with AI (QuickBooks & Xero)

• Introduction to QuickBooks & Company Setup
• Chart of Accounts Configuration
• Customer Management & Invoicing
• Vendor Management & Bill Payments
• Banking & Bank Reconciliation
• Inventory Management
• Fixed Asset Setup & Depreciation Tracking
• Budgeting & Forecasting
• Advanced Reporting & Custom Reports
• Multi-User Access & Data Security

• Introduction to Xero & Organization Setup
• Chart of Accounts & Conversion Balances
• Customer Invoicing & Accounts Receivable
• Bills, Expenses & Vendor Management
• Bank Feeds & Bank Reconciliation
• Expense Claims & Employee Reimbursements
• Fixed Asset Setup & Depreciation Tracking
• Inventory Management & Item Tracking
• Payroll Setup & Processing (Region-Specific)
• Advanced Reporting, Budgeting & Add-On Integrations

• Introduction to E-commerce Bookkeeping Basics
• Setting Up Chart of Accounts for E-commerce
• Recording Sales from Amazon, eBay, and Shopify
• Managing Payment Gateways (PayPal, Stripe, etc.)
• Tracking Fees, Commissions, and Payouts
• Inventory Management & Cost of Goods Sold (COGS)
• Tax Collection & Reporting
• Reconciling Bank and Platform Deposits
• Handling Returns, Refunds, and Chargebacks
• Financial Reporting & Profitability Analysis for E-commerce

• Setting Up Chart of Accounts for Real Estate
• Tracking Property Acquisition Costs
• Recording Renovation & Improvement Expenses (Flipping)
• Tracking Rental Income & Security Deposits
• Managing Operating Expenses (Repairs, Utilities, etc.)
• Loan & Mortgage Tracking
• Depreciation of Rental Properties & Fixed Assets
• Capital Gains & Cost Basis for Flipped Properties
• Cash Flow Management for Multiple Properties
• Financial Reporting for Flipping vs. Rental Portfolios

1. Payroll Setup & Employee Onboarding

• Setting up payroll systems in QuickBooks Payroll and Gusto
• Employee classification: W-2 vs 1099
• Collecting W-4 and I-9 forms

2. Payroll Processing (Weekly/Biweekly)

• Calculating gross pay, deductions, net pay
• Handling bonuses, commissions, and PTO
• Running payroll schedules in QuickBooks and Gusto

3. Payroll Tax Withholding & Payments

• Federal: Social Security, Medicare (FICA), Federal Income Tax
• State: Income tax, unemployment (SUTA)
• Employer-side taxes

4. Payroll Tax Filings

• Quarterly Form 941 and applicable state returns; annual Form 940
• Year-end filings: W-2, W-3, 1099-NEC
• Tax payment scheduling and deposits via EFTPS

5. Bookkeeping Entries

• Recording payroll journal entries in QuickBooks Online
• Mapping payroll to Chart of Accounts
• Reconciling payroll reports with bank statements

6. Payroll Compliance & Audits

• IRS and state audit readiness
• Maintaining employee payroll records
• Workers’ compensation and benefits reporting

7. Reporting & Reconciliation

• Payroll summary reports
• Tax liability reports
• Monthly reconciliation between payroll software and books

1. Payroll Setup & HMRC Registration

• Registering as an employer with HMRC
• Setting up payroll in Xero UK Payroll
• Adding employees and PAYE references

2. Payroll Processing & RTI Submissions

• Running monthly payroll with tax codes
• Real-Time Information (RTI) submission to HMRC via Xero
• Generating payslips and P60s

3. Payroll Tax Calculations

• PAYE (Income Tax)
• National Insurance (NI) – Employee and Employer portions
• Pension Auto-enrolment contributions

4. Payroll Bookkeeping Entries

• Recording payroll journals in Xero
• Allocating wages, taxes, pensions to correct accounts
• Reconciling with business bank account

5. HMRC Reporting & Compliance

• Submitting FPS and EPS to HMRC
• Managing statutory payments (SSP, SMP)
• Year-end: P60, P45, P11D submissions

Software Platforms Covered:

• QuickBooks Payroll (US) – payroll processing, tax filings, bookkeeping sync
• Gusto (US) – full payroll automation, contractor payments, benefits integration
• Xero Payroll (UK) – HMRC RTI filing, pension auto-enrolment, payroll reporting

• Reviewing and Correcting Opening Balances
• Bank and Credit Card Reconciliation (Multi-month/Year)
• Identifying and Fixing Duplicate or Missing Transactions
• Matching Deposits to Sales and Invoices
• Clearing Undeposited Funds and Aged Receivables/Payables
• Correcting Misclassified Transactions
• Reconciling Loan Accounts and Interest Calculations
• Fixing Payroll and Tax Liabilities Errors
• Organizing Historical Records for Compliance and Audits
• Generating Clean Financial Reports After Catch-up

1. VAT Scheme Setup

• Understanding different VAT schemes: Standard, Flat Rate, Cash, Annual
• Setting up VAT in QuickBooks, Xero, and spreadsheet-based systems
• Entering VAT registration details and effective dates

2. VAT Code & Rate Configuration

• Overview of VAT rates: Standard (20%), Reduced (5%), Zero, Exempt, Outside Scope
• Applying correct VAT codes to sales/purchases in QuickBooks and Xero
• Custom VAT code setup for industry-specific needs

3. VAT-Related Transaction Processing

• Recording sales and purchase invoices with correct VAT treatment
• Bank feeds and VAT categorisation automation
• Handling VAT on imports (Postponed VAT Accounting)

4. VAT Reconciliation Process

• Reviewing and reconciling VAT transactions before submission
• Checking VAT control accounts and ledger balances
• Correcting common input errors in VAT coding

5. Generating VAT Reports

• Producing VAT return summary (Box 1–9) in QuickBooks and Xero
• Understanding output vs input VAT calculations
• Reviewing supporting reports for audit readiness

6. Making Tax Digital (MTD) Compliance

• Overview of HMRC's MTD requirements
• Ensuring digital record-keeping and digital links
• Differences between direct MTD software and bridging software

7. MTD Bridging Software Usage

• When and why to use bridging software (Excel-based bookkeeping)
• Importing spreadsheet data into:
• 123 e-Filing
• Easy MTD VAT Apps
• My Tax Digital
• Filing VAT returns via HMRC API through bridging tools

8. Digital Link Requirements

• What qualifies as a digital link under MTD
• Avoiding manual entry or copy-paste
• Creating compliant workflows across systems

9. VAT Return Filing Process

• Filing directly through QuickBooks or Xero
• Filing via bridging software for Excel users
• Government Gateway login and submission confirmation

10. Payment & Record-Keeping

• VAT payment options and deadlines
• Setting up direct debit with HMRC
• Storing VAT returns, reports, and audit logs for 6 years

Software Tools Covered:

• QuickBooks Online UK
• Xero UK Payroll & VAT
• 123 e-Filing
• Easy MTD VAT App
• My Tax Digital
• Generic MTD Bridging Software

• Introduction to Document Management Apps
• (Overview of Hubdoc, Dext, Receipts & File and their role in modern bookkeeping)
• Account Setup & User Access Configuration
• (Creating accounts, adding users, setting roles and permissions)
• Connecting with Accounting Software
• (Integration with Xero, QuickBooks, Sage, etc.)
• Uploading Documents via Multiple Channels
• (Mobile app, email-in, drag-and-drop, scanner)
• Automatic Data Extraction Using OCR Technology
• (How receipts/invoices are read and parsed into financial data)
• Expense Categorization & Chart of Accounts Mapping
• (Coding transactions, setting default categories, syncing with ledgers)
• Supplier Rules & Auto-Publish Settings
• (Automation rules to streamline recurring documents)

• Sales Tax Nexus & Registration
• Product & Service Taxability
• Sales Tax Rate Determination (State, County, Local)
• Sales Tax Setup in Accounting Software
• Collecting & Recording Sales Tax
• Monthly/Quarterly Sales Tax Reporting
• Filing Sales Tax Returns (State Portals & Software)
• Sales Tax Compliance & Audit Readiness

• Assessing Source and Destination Systems (QB ↔ Xero)
• Backing Up Existing Data Before Migration
• Cleaning and Preparing Data for Transfer
• Setting Up Chart of Accounts in the New System
• Migrating Customer and Vendor Lists
• Transferring Open Invoices, Bills, and Balances
• Importing Bank Transactions and Reconciliations
• Migrating Payroll Data (If Applicable)
• Verifying Accuracy Through Trial Balances & Reports
• Post-Migration Review and Ongoing Support

• How to create and optimize profiles on:
• Fiverr
• Upwork
• LinkedIn
• Proposal writing strategies
• Communication & client handling

• You’ll work on 30+ real-life bookkeeping projects including:
• E-commerce
• Service businesses
• Real estate
• Freelancers/solopreneurs
• Payroll & reconciliation cases

• What is Accounting?
• Users of Financial Information
• Types of Accounting (Financial vs. Managerial vs. Tax)
• Accounting Terminology & Concepts

• Understanding Assets = Liabilities + Equity
• Debits vs. Credits (with Examples)
• The Role of T-Accounts
• How to Analyze Transactions

• Assets, Liabilities, Equity, Income, Expenses
• Customizing a Chart of Accounts for Clients
• Common COA Structures for Freelancers, E-commerce, and Services

• Understanding Source Documents (Invoices, Bills, Receipts)
• How to Record Basic Journal Entries
• Accrual vs. Cash Basis Accounting
• Adjusting Entries & Prepaid/Accrued Items

• Posting to the General Ledger
• Preparing an Unadjusted Trial Balance
• Identifying Errors in the Trial Balance

• What is Bank Reconciliation?
• Steps to Reconcile Bank Accounts
• Handling Petty Cash and Cash Controls

• Income Statement (Profit & Loss)
• Balance Sheet
• Cash Flow Statement – Basics
• How to Read and Explain Financials to Clients